Allegis Group Online Privacy Statement
Revised and Posted as of 23 January 2015:
SITES COVERED BY THIS PRIVACY STATEMENT
Allegis Group, Inc., and its subsidiaries (collectively referred to as “Allegis Group”), respect your right to privacy. Allegis Group has created this privacy statement (“Privacy Statement”) to demonstrate our firm commitment to your right to privacy. This Privacy Statement outlines our personal data-handling practices for this Web site. This Privacy Statement is readily available on our home page and at the bottom of every Allegis Group Web page.
Some Allegis Group entities or programs may have their own, possibly different, privacy policies. We encourage you to read the privacy statements of each of the Allegis Group Web sites or program information you visit or review.
LINKS TO OTHER SITES AND PUBLIC FORUMS
Allegis Group may make message boards, news groups, and/or public forums available to users on its Web sites. Any information that you disclose in these areas becomes public information that may be accessed by third parties; therefore, you should use caution before deciding to disclose any personal data in these forums.
SAFE HARBOR FRAMEWORK
This Privacy Statement complies with the U.S.-EU Safe Harbor Framework and the U.S.-Swiss Safe Harbor Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal data from European Union member countries and Switzerland. In processing personal data, Allegis Group complies with the following Safe Harbor Principles, as more specifically described in this Privacy Statement: Notice, Choice, Onward Transfer (to third parties), Security, Data Integrity, Access and Enforcement (including verification). More information about the U.S. Department of Commerce Safe Harbor Program can be found at http://www.export.gov/safeharbor/.
Allegis Group abides by the privacy laws in the countries where we do business.
COLLECTION OF PERSONAL DATA
Allegis Group collects personal data to operate effectively and to comply with government regulations (e.g., employment, tax, insurance). Allegis Group collects and maintains Personal data from its current and former employees, from individuals it may potentially employ or place for permanent or temporary employment with Allegis Group customers, from current and former contingent workers (including temps and other non-employees) of Allegis Group and at times, it may collect or be exposed to personal data from its customers or vendors. Through certain of the Allegis Group Web sites, Allegis Group collects personal data that is voluntarily provided by users when a user signs up for an Allegis Group job board account or other Allegis Group Web site that allows for users to set up an account or otherwise submit information for the purpose of searching for temporary or permanent employment opportunities, submits his or her resume for inclusion in an Allegis Group database or responds to a specific listed employment position.
The information Allegis Group collects will be used only as described in this Privacy Statement and/or in the way we specify at the time of collection. We will not subsequently change the way your personal data is used without your consent. Some of the ways we may use your personal data include, but are not limited to:
- Provide the ability to contact you;
- Comply with human resource requirements;
- Comply with government regulations,
- Provide payroll and human resources functions, including employee benefits programs;
- Support recruitment inquiries;
- Facilitate the job search process and help us find you a suitable job match;
- Gauge the number of users and usage of the site;
- Store information about your preferences;
- Recognize you when you return;
- Provide information on goods and services requested or which may interest you;
- Conduct Allegis Group marketing, advertising and promotions;
- Notify you of events, surveys, workshops and training sessions run by Allegis Group; and
- Notify you about changes to our services.
Personal data about you may be included in the following:
- Resumes/Curricula vitae;
- Online submissions to Allegis Group job boards;
- Our interview notes;
- Information obtained through reference and background checks;
- Educational or professional accreditation records;
- Information necessary to provide payroll services, including banking details, tax deductions and vacation allowances;
- Information about you and your beneficiaries, as required, to enroll in any benefits packages;
- Reference letters; and
- Test results, including without limitation medical and fitness testing, psychological testing and drug and alcohol testing.
Allegis Group notifies all identified individuals about the purposes for which personal data is collected and used. In appropriate situations, however, personal data may be “anonymized” so that the identity of individuals cannot be known. In these cases, Allegis Group will not notify you regarding the purpose for which personal data is collected and used by Allegis Group.
A cookie is a small data file placed on the hard drive of your computer when you visit certain Web sites. A cookie file can contain information such as a user ID that the site uses to track the pages you have visited.
A Web bug is a graphic on a Web page or email that gathers information about the computers used to view the Web page or email. A Web bug can collect your computer’s IP address and the time you viewed the Web site or email.
If you prefer not to receive cookies or Web bugs while browsing our Web site, you can set your browser to warn you before accepting cookies or Web bugs and refuse them when your browser alerts you to their presence.
You can also refuse all cookies and Web bugs by turning them off in your browser, although you may not be able to take full advantage of Allegis Group Web sites if you do so. You do not need to have cookies turned on to use/navigate through many parts of Allegis Group Web sites, except that access to certain Allegis Group Web pages require a login and password.
You can find information on popular browsers and how to adjust your cookie preferences at the following Web sites:
Microsoft Internet Explorer:
Blocks cookies by default and accepts cookies only from your current domain. To change click Safari, Preferences, Security and choose your preference.
By using this Web site, you consent to the collection and use of your personal data as described herein. If we decide to make changes to this Privacy Statement, we will post the changes on this site so that you will always know what information we collect and how we use it.
SHARING YOUR PERSONAL DATA
Allegis Group may disclose your personal data to any member of the Allegis Group of companies. This includes our subsidiaries and our ultimate holding company.
As a global company, Allegis Group operates a number of Web sites around the world. Any data and information that you volunteer or that is otherwise collected on one of our sites in any one country may be sent electronically to a server for one of these sites in another country. This sharing of personal data with Allegis Group affiliates may include combining the personal data gathered by certain Allegis Group Web sites with information independently gathered on other Allegis Group Web sites into one or more database(s) useable by Allegis Group, including all of its affiliates. We safeguard your privacy interests around the world by ensuring that this Allegis Group site adheres to our data protection principles described in this Privacy Statement. Such export is a requirement of providing the data to Allegis Group.
Companies in Allegis Group may use the information internationally in connection with processing requests by potential customers or potential employers of contract workers or temporary employees. Allegis Group may disclose personal data about you to potential employers (direct placements) or potential customers if you are a contract worker we are seeking to assign to a customer.
We may respond to subpoenas, court orders, or legal process by disclosing your personal data and other related information, if necessary. We also may disclose your personal data when we choose to establish or exercise our legal rights or defend against legal claims.
We only provide these third parties with the minimum amount of personal data necessary to provide the services on our behalf, and the third parties are not permitted to use your personal data except for the limited purpose of completing the requested service or transaction.
Circumstances may arise where, whether for strategic or other business reasons, Allegis Group decides to sell, buy, merge or otherwise reorganize businesses. Such a transaction may involve, in accordance with applicable law, the disclosure of personal data to prospective or actual purchasers, or the receipt of it from sellers. It is Allegis Group’s practice to seek appropriate protection for information in these types of transactions.
Allegis Group will only share personal data about you that is relevant to our legitimate business purposes or as required to meet legal or regulatory requirements.
Your personal data is never sold, rented or leased to any external company, unless you have granted us permission to do so.
Allegis Group does not disclose personal data about its employees without specific authorization from or notice to the employee, as provided in this Privacy Statement, or as required by law. In addition, Allegis Group does not collect more personal data than is needed to fulfill the purposes set forth in this Privacy Statement, unless consented to by the individual concerned.
Should you withdraw consent to the use of your information for any of the above-identified purposes, we will stop using your information for such purposes as soon as it is reasonably possible to do so. Allegis Group will also notify you if withdrawing consent affects our ability to service you.
As a part of our providing services to our customers, we may share personal data from our customers with other third parties as instructed by the customer. We may share the personal data with others solely for the purposes of managing the work we are contracted to manage and for no other reason and will abide by any contractual obligations contained in any customer agreement related to the sharing of personal data we receive from the customer.
Allegis Group takes reasonable steps to ensure that personal data is accurate, complete and current. All current and former employees of Allegis Group, applicants for specific jobs within Allegis Group and current and former contingent workers (including temps and other non-employees) of Allegis Group, as well as individuals we may potentially employ, are asked to inform Allegis Group immediately in the event of changes in personal data.
SECURITY OF YOUR PERSONAL DATA
Allegis Group is committed to protecting the personal data you share with us. Allegis Group uses reasonable physical, electronic, and managerial procedures to help protect your personal data from unauthorized access, use or disclosure. Allegis Group supports online security using secure server technology because we want your data to be safe. There are state-of-the-art security arrangements and facilities on Allegis Group work sites to maintain data security.
We contractually bind our employees to comply with your privacy and confidentiality rights.
This site is not intended for use by children under the age of 13. Allegis Group does not knowingly collect personal data from children under the age of 13. If we learn that we have collected personal data from a child under the age of 13, we will delete that data from our systems.
Allegis Group conducts an annual self-assessment in order to verify that this Privacy Statement is published and implemented within Allegis Group and that it conforms to the Safe Harbor Principles.
FOR EUROPEAN UNION AND SWISS CITIZENS
In compliance with the Safe Harbor Principles, Allegis Group commits to resolve any complaints about our collection or use of your personal data. European Union and Swiss citizens with inquiries or complaints regarding this Privacy Statement should first contact Allegis Group at:
Allegis Group, Inc.
7301 Parkway Drive, 5th Floor
Hanover, MD 21076
ATTN: Privacy Officer
Allegis Group has further committed to refer unresolved privacy complaints under the U.S.-EU Safe Harbor Principles and the U.S.-Swiss Safe Harbor Principles to an independent dispute resolution mechanism, the BBB EU Safe Harbor, operated by the Council of Better Business Bureaus. If you do not receive timely acknowledgment of your complaint, or if your complaint is not satisfactorily addressed by Allegis Group, please visit the BBB EU Safe Harbor Web site.
CHANGES TO THIS PRIVACY STATEMENT