Administrative Assistant in Palo Alto, CA at Aerotek

Posted: 9/12/2019

Job Snapshot

  • Employee Type:
  • Location:
    Palo Alto, CA
  • Posting ID:
  • Pay Rate
    $18.00 - $26.00/Hour

Job Summary

Administrative Assistant Job Description:

This position would be reporting to our SVP, Head of Commercial. In addition to supporting this role,

they would also be supporting five other employees with full administrative support, ranging from

Director to Senior Vice Presidents. This will be a contract to hire position onsite in Mountain View, CA.


∙Answer and direct incoming phone calls

∙Provide full administrative support including organizing and scheduling meetings for the SVP, Head of Commercial and the additional team they support

∙Book travel and conferences for the SVP, Head of Commercial and the additional team they support

∙Maintain internal and external phone lists

∙Submit and reconcile expense reports

∙Distribute mail into the mail box slots for employees

∙Provide general support to visitors and employees

∙Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

∙Greet and assist visitors to the office

∙Coordinate conference room scheduling and catering for larger meetings as needed

About Aerotek:

We know that a company's success starts with its employees. We also know that an individual's success starts with the right career opportunity. As a Best of Staffing® Client and Talent leader, Aerotek's people-focused approach yields competitive advantage for our clients and rewarding careers for our contract employees. Since 1983, Aerotek has grown to become a leader in recruiting and staffing services. With more than 250 non-franchised offices, Aerotek's 8,000 internal employees serve more than 300,000 contract employees and 18,000 clients every year. Aerotek is an Allegis Group company, the global leader in talent solutions. Learn more at

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email accommodation@aerotek .com for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

Contact Information

Jose Calderon